RSVP Addon

Would you like to easily manage attendee responses for your events? With the RSVP addon, you can collect and organize RSVPs directly within Sugar Calendar Events, making planning for virtual or in-person events easy.

This guide covers the steps to set up and use the RSVP addon for Sugar Calendar Events.

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Installing the RSVP Addon

Before getting started, make sure Sugar Calendar Events is installed and activated on your WordPress site and that you’ve verified your license.

Once that’s complete, go ahead and install and activate the RSVP addon from your Sugar Calendar account.

Enabling RSVP for Events

Before you can add attendees to an event, you’ll need to enable the RSVP option for that event. To do so, create a new event or edit an existing one to access the event editor.

In the Event editor, click on the RSVP tab and then toggle the RSVP option to the ON position.

If you’d like to limit the number of attendees, toggle the Limit Capacity switch to the ON position.

After that, additional options will appear. You’ll need to enter the maximum number of attendees you’d like to allow in the Capacity field.

You can also allow RSVPs to include additional guests. To do so, specify how many guests each RSVP can add in the Additional Attendees field.

There are other optional settings you can enable to further customize the RSVP for your event.

If you’d like to require phone numbers from attendees, toggle the Phone Required option to the ON position.

To display the public attendee list on your site’s frontend, toggle on the Show Attendee List option. This will display a table with all attendees on the event detail page.

You can also allow users to decline attending a specific event from the frontend. To do so, toggle the Allow “Not Going” option to the ON position.

Once you’re done configuring your RSVP options, be sure to update or publish your event to save your changes.

The Registration Form tab sits next to the RSVP tab in the same Event section. Turn it on to collect additional details from RSVPs, such as dietary requirements or session preferences.

See our guide on creating a registration form for your events for the full walkthrough.

Viewing RSVP Event in the Frontend

When RSVP is enabled, visitors will see RSVP options on the event’s detail page.

Clicking the Going button will pop up a form where users will need to fill in their details.

If you enabled Additional Attendees, users will be able to specify their details in the Additional Attendees field.

After completing the RSVP form and clicking Submit, the new attendee will be added to the Attendee List section.

If you enabled the Allow Not Going option, users will be able to decline attending your event by clicking the Not Going button.

This will pop up a form that the user needs to fill out with their details.

There is also real-time tracking of RSVP availability. It shows the total number of available RSVP seats and the number of users who have registered for the event.

Users who’ve registered for the event can confirm their RSVP status by clicking the Already registered? link.

Then enter the email address used to RSVP for the event.

A verification email will be sent to the user’s email if they’ve previously registered for the event.

Managing RSVP Responses

You can manage all RSVP responses by navigating to Events » RSVP in your WordPress admin area.

Here, you’ll see all attendees, their email addresses, RSVP status (e.g., Going, Not Going), event name, and submission time.

You can use the Search Attendee field to find specific attendees by name.

The Event filter lets you filter the RSVP list by specific events.

Adding Attendees Manually

The RSVP addon in Sugar Calendar also lets you add attendees manually. To do so, click the Add New Attendee button from the RSVP dashboard.

This will direct you to the RSVP editor. First, you’ll need to specify the attendee’s name.

In the Attendee Details section, you’ll need to fill in the required fields. First, select the event you’d like to associate the attendee with from the Select Event dropdown.

Then enter the attendee’s email address and phone number in the Email and Phone fields, respectively.

After that, toggle the Going? option ON or OFF to set the RSVP status.

You can also specify additional attendees to the same entry by clicking the Add Another Attendee button.

This will display a form where you’ll need to fill out the Name, Email, and Phone number of the additional attendee.

In the Description section, you’ll be able to add additional details about the attendee you’re creating.

Once you’re done, click Publish to save your changes.

After creating the attendee, you can notify the user via email by clicking the Notify the Attendee button.

Editing an RSVP

To edit an attendee’s details, click their name from the RSVP list.

In the RSVP editor, you’ll be able to update their details, including email, phone number, RSVP status, and additional guest info.

When the event collects registration answers, each attendee’s answers appear alongside their details in this editor, and the same fields appear when you add an attendee manually. Update an answer here, and it will be saved with the RSVP.

After making updates, click Update to save changes.

Deleting Attendees

There are various ways to delete attendees who RSVP for your event. From the RSVP dashboard, hover over the guest you’d like to delete and select Trash.

If you’re in the RSVP editor, click the Move to Trash link to delete the attendee.

To delete additional guests only, click the trash icon next to the attendee’s name in the RSVP editor.

Using this method will move the deleted RSVPs to the Trash folder. Here, you can either restore them to your RSVP list or delete them permanently.

Frequently Asked Questions

These are answers to some of the top questions we see about using the RSVP addon with Sugar Calendar Events.

That’s it! You’ve now learned how to set up and manage RSVPs for your events using the RSVP addon with Sugar Calendar Events.

Next, would you like to learn how to display events on your site’s frontend? Our guide on displaying event lists covers the available options for showing events on your website.